HELPING YOU MEET YOUR BUSINESS OBJECTIVES
When you need to host weekly recurring meetings or organize a last-minute meeting, our Reservationless Conferencing efficiently allows you to bring people together to help you meet your business objectives and succeed.
Allow participants to stay at the conference call without your attendance. The conference will end once the last participant disconnects.
Automatically record all of your calls without prompting to start a recording via your telephone keypad and eliminate the ability for anyone within your conference to stop the recording.
CALL MODERATOR DIAL-OUT
Start your conference call by just answering your phone. Our system automatically calls your predefined phone number when a participant joins your meeting.
Prevent your conference calls that have not been appropriately disconnected from continuing indefinitely by ending your conference once it has reached a set duration and number of participant’s limit.
CONFERENCE CODE-LEVEL CUSTOM GREETING*
Your company can set up a custom greeting to play after participants enter the conference code.
CONFERENCE ENTRY MODE
Before participants joining your call, select one of the following entry mode options:
Unmuted – All participants have the legal talk privileges (same as the current default mode).
Group Mute – Participants are joined as muted but have the ability to unmute their lines to speak.
Lecture Mode – Participants are joined as muted and do not have the ability to unmute their individual lines to speak.
Record a custom welcome message that is played to all your participants who join your conference using your dedicated toll-free or toll dial-in numbers.
To quickly enter your conference, turn specified prompts off that are played after entering your conference code or leader PIN.
Directly from your conference, you can dial-out to domestic participants and bring them into your call or contact the operator to dial out to international participants.
DISCONNECT GRACE PERIOD
Provides a grace period allowing you to rejoin your conference if Auto Continuation is disabled and you have disconnected.
Eliminate the need to enter a leader PIN to start your conference. You will be provided with a 10-digit leader conference code to start your conference, and your participants are provided with a participant conference code to join your conference.
ENTRY ANNOUNCEMENT LIMIT
Reduce the number of entry tones played when your call has started. Quick Start must be disabled, and more than five to ten participants are on music hold.
Decide how your participants are announced when they join or leave the conference call. Choose from the following options: tone, name announce, name and tone, or silence.
Clear your conference by disconnecting all participants from your call while you stay connected. This feature is useful when you have scheduled back-to-back meetings.
Silence all participants' lines by pressing a keypad command on your telephone. Group mute/unmute helps reduce background noise and limits interruptions during your conference.
Set an inter-digit timer, from 0 to 30 seconds, to wait in between digits when entering a telephone keypad command (i.e., leader PIN). Currently, this is set to 8 seconds.
Expand your global reach with our international conferencing solutions. We offer five methods to connect your international participants to your conference call, including links through our international call centers, toll, and toll-free access numbers, a dial-out option, or a permanent dial-in number.
LEADER ENTRY/EXIT ANNOUNCEMENT
Change your entry/exit announcement setting from your telephone keypad.
LEADER EXPRESS ENTRY
Start your conference in one easy step by consecutively entering your conference code, followed by * and your leader PIN, followed by #.
LEADER PIN EXPIRATION
For security purposes, a leader PIN is required to start your Reservationless-Plus conference call. Your account can be provisioned to allow you to change your leader PIN via your telephone keypad. Your account can also be enabled with the expiration feature that forces you to change your leader PIN at regular intervals (selected by your organization in terms of days; minimum 30/maximum 365) at midnight from the date your leader PIN was created.
LEADER SMART ENTRY
Store a phone number, so when you dial in from that number to start your conference, our system will recognize the number and join you at your conference without inputting your conference code and leader PIN.
LEAVE AND JOIN A CONFERENCE
Your participants have the ability to leave the conference they are attending and join a new conference without hanging up and redialing the same dial-in number.
Mute all participants during your conference to reduce background noise. Participants will not have the capability to unmute their lines, allowing you to deliver your message uninterrupted.
Lock your conference call to prevent additional participants from joining the call, except for dialing out.
Control and access your meetings while on the road from your iPhone or Android device using SmartMeet.
Have multiple leaders on your conference call, allowing them to have access to all leader controls. When provisioned, the leader prompts will play for ALL callers. When a participant enters the leader PIN, they will be placed into the conference as a leader with full leader controls.
NEWS ON HOLD*
News on Hold is provided by Rivet Radio. While waiting for your conference call to begin, your participants will hear up-to-the-minute news clips covering major national and world headlines across a broad range of categories including business, sports, arts & entertainment, and technology & science.
ONLINE ACCOUNT MANAGEMENT
Manage your conferencing account online with our customer portal, TCC Online, at www.tcconline.com. From TCC Online, you can update your profile and account settings, view your invoices, and create reports. Also, you can schedule and start your meetings.
ONLINE CALL MANAGEMENT
Use Call Manager, our free online meeting tool for our Reservationless-Plus service. Call Manager is an application for your desktop available for download or to run in your browser, putting you in control of all aspects of your meeting, including scheduling, participant management, and security.
At any time after your call has started, you can request an operator by merely pressing *0 to join your conference for assistance or 00 to speak to the operator privately.
A list of your participants will be provided in your conference summary report.
Record a personal message for your participants to hear when joining your conference or request a professionally recorded file.
Control your conference with the touch of a button on your telephone keypad. You have the ability to mute lines, lock the conference, request operator assistance, and much more.
Keep an attendance roster of your participants with an email record of which participants were on the phone and/or web. Also, keep track of your total conferencing minutes to anticipate your call's budget.
PRIMARY/SECONDARY LANGUAGE OPTION
Assign a secondary language to all prompts within your conference. Once activated, participants will receive an additional prompt to select the desired language. If no language is selected, your default language is used for that participant.
PRIVATE PARTICIPANT COUNT
Privately announces the number of participants on the conference call at any participants' request.
PROJECT ACCOUNTING CODES (PAC)
Become more efficient when charging back for billable hours by using PAC Codes. They are ideal for attorneys, consultants, and other professionals who track projects by cost center. You can establish a minimum/maximum number of digits required and provide up to twelve different prompts to play before entering the PAC value. We can capture your expense center, department, or location, and the information will appear on your monthly invoice.
QUALITY CASE MAKER
From your telephone keypad, automatically create a trouble ticket online, assigning it to a quality agent for review and resolution, without any interruption of your ongoing meeting. Please note prior approval is required.
Select Quick Start to immediately begin the conference call by allowing participants to enter the conference before you and start speaking before the call officially begins.
RECORD & PLAYBACK
Digitally record your Reservationless-Plus call for participants who could not attend or for participants who would like to listen to the conference call again. For easy, 24/7 availability, the recording can be accessed on the Internet or dialing a toll-free number. You may also purchase a CD, a downloadable link, and/or a transcription of your recording.
Pause your recording in progress and then resume the recording when you are ready to continue. This is ideal for long conferences where a ten to fifteen-minute break may occur, and silence is not wanted during the playback.
Prompt participants to record their names as they join the conference call. Any time during the conference, names can be replayed privately to any conference participant.
Provide an added security level for your Reservationless-Plus conference by having greater control over who joins your conference. You can select and distribute the security passcode for every conference you host. You also can add a security passcode to an active conference by returning to the leader account menu.
Allow participants to silence their lines by pressing a keypad command on their telephones. Self-mute/unmute reduces background noise from cell phones, speakerphones, etc.
SMS MESSAGE ALERTS*
Receive an actionable SMS message to your mobile phone when your participants are waiting for your conference to start.
Allow pre-selected guests to join a private discussion during your conference call. Sub-conferencing allows you to discuss side issues and other non-public information.
THIRD-PARTY CONFERENCE START
As a participant, bypass the hold music and start the conference as the leader if your leader is running late or unable to host your call.
TURN MUSIC ON HOLD ON/OFF
While waiting for your meeting to begin, participants can use their telephone keypad to turn the music on hold off or on.
Have your participants placed on music hold until you are ready for them to join the conference call. This feature is helpful when you have two back-to-back conferences scheduled with two different groups.
*Cost associated; please contact Your Technology Business Guy for pricing.