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Conferencing for Law Firms

Want to know the latest Legal Conferencing Trends?

> Here is our insight into current developments in Conferencing for the Legal Industry

Organizing a conference call for a law firm involves several key steps to ensure effective communication. Here's a guide on how law firms can use our conferencing technologies to stay connected:

  • Choose the right Platform: If you have a large audience and want to manage the participant interaction then you should consider Operator Assisted Conferencing. If however, the meeting is for general collaboration then automated Reservationless is best.
  • Send Invitations: Issue invitations well in advance. Include the date, time, and dial-in details. Ensure participants have access to any necessary documents or materials in advance.
  • Security Measures:
    • Password Protection: If participants will be greeted by live operators, you can set up password protection for the call to enhance security.
    • Waiting Room: Use a waiting room feature to control access and admit participants individually.
  • Test Equipment: Ensure that all participants test their equipment beforehand to avoid technical issues.
  • Appoint a Moderator: Designate a moderator to guide the discussion, keep the conversation on track, and manage the agenda.

Use Features: Both the Automated and Operator Assisted conferencing platforms have features that can be used to customize the experience.

  • Participation:
    • Encourage Participation: Foster an environment where participants feel comfortable sharing their thoughts and insights.
    • Q&A Session: Allocate time for questions and answers, allowing participants to seek clarification or provide input.
  • Post-Call Work: After the conference you will be sent deliverables such as a participant list and recordings that can be used to distribute or document minutes.

By following these steps using our services, you can conduct successful and efficient conference calls, fostering effective communication and collaboration among team members.

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If you have any questions we want to get them addressed. In certain cases specific pricing information is available. However, due to many considerations including your existing environment and technical requirements you can Contact Us any time for a custom quote.

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Cloud based Phone System for the Legal Industry

Using our cloud-based phone systems can provide numerous benefits, including increased flexibility, scalability, and accessibility. Here are some considerations and advantages associated with the use of our cloud phone systems in a law firm:

Flexibility and Mobility:

  • Remote Work: Using our technology lawyers and staff can work from anywhere with an internet connection. This is especially valuable for law firms that have remote or traveling employees.
  • Mobile Apps: Mobile apps enable professionals to make and receive calls using their business numbers on their smartphones.

Scalability:

  • Easy Expansion: We offer the scalability you need making it easy to add or remove phone lines as the firm grows or changes its structure.
  • Cost Efficiency: Pay only for the number of lines and features you need, avoiding the expenses associated with traditional phone systems.

Cost Savings:

  • Reduced Infrastructure Costs: Eliminate or reduce the need for physical phone hardware, reducing upfront costs and maintenance expenses.
  • Predictable Billing: A subscription-based pricing model provides predictable monthly costs without surprises.

Advanced Features:

  • Voicemail to Email: Voicemails can be transcribed and sent to email, making it easier for attorneys to manage their messages.
  • Auto Attendants: Implement automated receptionists to route calls efficiently, providing a professional and organized experience for clients.

Integration with Legal Software:

  • CRM Integration: Integrate our service with Customer Relationship Management (CRM) software used by law firms, ensuring seamless communication and data sharing.
  • Document Management: Integration with your document management systems to enhance collaboration and streamline workflows.

Security and Compliance:

  • Data Encryption: We offer robust security measures, including data encryption, to protect sensitive client information.
  • Compliance: Ask us about compliance with legal industry regulations and data protection standards.

Reliability and Redundancy:

  • High Uptime: Our Cloud phone system has an uptime of 99.99% built on AWS backbone, ensuring that communication channels remain available.
  • Redundancy: Redundancy and backup solutions minimize the risk of service interruptions.

Training and Support:

  • User-Friendly Interfaces: User-friendly interfaces, minimizing the learning curve for attorneys and staff.
  • Customer Support: A dedicated representative to handle any issues that come up along with regular system and user maintenance if desired.

Before implementing a cloud phone system, it's crucial for us to assess the specific needs of your law firm. Additionally, we’ll consider the security and privacy implications, especially given the sensitive nature of legal communications. Regularly we’ll review and update your phone system to ensure it continues to meet the evolving needs of your law practice. Contact Us today to discuss your specific requirements and customize a solution.

Managed Event Conferencing

Streamline the production of your most demanding audio events with Operator Assisted Conferencing. Receive comprehensive support from your single resource U.S. based representative during the entire lifecycle of your event. From pre-event planning, to acting as the Lead Operator of the call, through post-event follow-up. Our team of seasoned operators provide immediate attention, personal assistance and expert technical support behind the scenes.

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Automated Conferencing

Reservationless-Conferencing is a reliable solution that does not require reservations or operators. You have the ability to control your conference commands with a touch of a button from your telephone keypad. You receive customizable features and you can select from a variety of languages specific to your region for your system prompts. In addition, use our web portal to manage your account and conference calls online.

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Cloud Communications

We understand how businesses need to operate as well as communicate and have spent 15 years focusing on improving their internal as well as external communications' needs. We also recognize the web is a core part of most business communication journey and we proudly stand alone in our UC offering, changing the way businesses do business.

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Virtual Work Phone Overview
Web & Video Conferencing
Notification Solutions
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