Event Conferencing

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Rely on flawless execution for your critical events – whether your audience is dozens or thousands.

PERSONAL TOUCH AND SPECIAL FEATURES FOR YOUR MOST IMPORTANT EVENTS

Streamline the production of your most demanding audio events with Operator Assisted Conferencing. Receive comprehensive support from our team during the entire lifecycle of your event, from pre-event planning through post-event follow-up. Seasoned operators provide immediate attention, personal assistance and expert technical support behind the scenes.

EVERY DETAIL

  • Planning and Scheduling Assistance
  • Greeting Participants upon Entry
  • Initiating Broadcasting and Recording
  • Moderating Q&A Sessions

LIVE SUPPORT

  • Scheduling and Registration
  • Recording and Transcription
  • Broadcasting and Streaming
  • Polling and Moderating
  • Podcasting

RELY ON OPERATOR ASSISTED CONFERENCING FOR

  • Investor Relations Events
  • Regular Status Reports on Critical Operations and Initiatives
  • Company-wide Events such as Town Halls and Sales Meetings
  • Special Audio Events
  • Mission-Critical Events
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We're glad you're here!

If you have any questions we want to get them addressed. In certain cases specific pricing information is available. However, due to many considerations including your existing environment and technical requirements you can Contact Us any time for a custom quote.

We look forward to being of your assistance!

We work with the largest provider in the world of this service, so you have assured relief from the usual pitfalls that unfortunately crop up during IR calls.

  • Calls start on time
  • Clear annunciation of names and key words
  • Customizable call security options
  • Pre-record your initial statement if you prefer
  • Consistent, Experienced operators
  • High quality equipment and connections to ensure sound quality is of the highest quality
Conference Call Guy

Event Conferencing Features

Schedule Your Conference
Toll-free Reservations

Schedule your teleconference just by picking up the phone and dialing your branded reservations line. You will be connected with one of our helpful reservationists who will walk you through the process and answer any of your questions.

Recurring Call Scheduling

Save time when scheduling your standing conferences. A reservation is automatically generated for as long as you like. Recurring Call Scheduling is ideal for daily, weekly or monthly team meetings and project updates. There is no charge if you skip a conference.

Project Accounting Codes (PAC Codes)

Become more efficient when charging back for billable hours by using PAC Codes. They are ideal for attorneys, consultants and other professionals who track projects by cost center. Every time you make a reservation, we can capture your expense center, department or location, and the information will appear on your monthly invoice.

Fax/Email Confirmation

Double-check the specifics of your teleconference. You can choose to receive a confirmation of your conference details via fax and/or email, whichever you prefer.

Broadcast and Record Your Conference
Web Conferencing

Make your audio conference more engaging and interactive by adding visuals. You can share a presentation or video clip to give your meeting more impact. Web conferencing gives you the ability to collaborate on documents, share applications, poll your audience or tour the web.

Streaming

Rely on Streaming when you need to broadcast your message to the widest audience possible. Your conference is accessible live over the Internet and can be archived for later playback. Present only the audio portion of your call or add slides.

Encore

Digitally record your call for anyone who was unable to attend it live or would like to listen again. EncoreSM makes it available by dialing a toll, toll-free or International Toll-Free (ITFS) number for easy, 24/7 access.

Transcription

Receive a written record, either electronically or in hard copy, of what was said during the conference. Transcriptions are helpful for identifying sound bytes and quotes for post-event press releases. Choose to transcribe the entire call or just the Q&A session. We provide several different delivery options to fit your specific needs.

Enter Your Conference
International Dialing

Expand your global reach with InterCall’s international conferencing solutions. We offer three methods to connect your international participants to your teleconference, including toll and toll-free access numbers and a dial-out option.

Dial Out

Allow InterCall to dial out to your participants rather than requiring them to dial into the call. You provide us with the names and telephone numbers of your participants and an operator will make sure they join your teleconference.

Lecture Mode

Mute all guests’ lines during the presentation to reduce background noise allowing you to deliver your message uninterrupted.

Event Plus

Expedite the entry into your large calls by having participants join your event faster through an automated process. Operator assistance is still provided to the leader and calls can have up to 1000 participants.

Music Entry

Place participants on music hold until the teleconference begins. Music Entry creates a formal atmosphere for the conference.

Entry/Exit Tones

Hear a tone whenever a new participant enters or exits the teleconference. It lets everyone knows that a new participant has joined or left the teleconference without interrupting the conversation.

Name Announce

Have participants’ names announced by an operator as they join the conference, letting everyone know who is on the call. Name Announce makes it easy for you to keep track of your call's audience.

Roll Call

Have the operator broadcast the names of all participants who have joined the call. Roll Call confirms that all expected participants are in attendance.

Leader First/Last

Create a friendly atmosphere for the conference by joining the conference before your participants. It gives you the opportunity to greet participants as they enter the call. Alternatively, Leader Last lets you join the conference after everyone else has arrived, creating a formal atmosphere. Leader Last is recommended for large presentations and speaking events.

Administer Your Conference
Sub-conference

Allow pre-selected guests to join a private discussion before the conference begins. Sub-conference lets you review last minute details, side issues and other non-public information.

Communication Line

Speak with an operator outside of the main conference to convey behind-the-scenes information, orchestrate guest speakers or give timing cues. A communication line makes it easier to manage a large conference.

Promotional Tape

Send InterCall a tape for your participants to hear while they wait for the conference to begin. A promotional tape sets the tone for your call and can provide participants with relevant information about the speaker or conference topic.

Voice Talent

Use screened and trained operators to provide voice-over quality talent, lending a professional touch to high-profile conferences. Voice Talent is beneficial for media-facing events or conferences hosted by your firm’s upper management.

Custom Script

Craft a special message for a welcome statement, Q&A session and/or closing comments. Your script is read by the operator during your conference. Custom Scripts offer you another way to personalize your calls.

Group Mute/Unmute

Silence all participants’ lines by pressing a keypad command on your telephone or by instructing your operator. Group Mute/Unmute helps reduce background noise and limits interruptions during your conference.

Self Mute/Unmute

Allow participants to silence their own lines by pressing a keypad command on their telephones. Self Mute/Unmute reduces background noise from cell phones or speaker phones.

Gather Data for Your Conference
Leader-View

Get a private, real-time view of the participants on your call using this simple, web-based interface. You can view the names of individuals waiting to ask a question and other pertinent information. Leader-ViewSM effectively manages investor relations and other public conferences.

Polling

Use the operator to survey all conference participants. You determine the questions prior to the conference and participants respond using their telephone keypads. Polling allows you to collect instant feedback and increases participants’ involvement in the call. You receive a report with all responses that is organized by question and participant.

Question & Answer Session

Give your participants the opportunity to ask questions during the conference. Participants indicate that they have a question using their telephone keypad, while the operator manages the question queue in a professional and orderly fashion.

Participant Report

Capture your guests’ names, on-the-line times, phone numbers and up to four additional pieces of information you select as they dial into your event. This list is faxed or emailed to you for your reference; you'll know who heard your message, who missed it and with whom to follow-up.

Encore Reports

Capture basic information about anyone who accessed your Encore recording. The information is transcribed and sent to you for your records.

Secure Your Conference
Conference Lock

Prevent additional participants, even the operator, from joining the conference by pressing a command on your telephone keypad. Conference Lock gives you the freedom to discuss confidential information in a secure environment.

Password/Passcode

Restrict attendance and heighten security by requiring participants to provide the operator with a pre-determined word or code to join the conference.

Approved Participant List

Indicate which participants are scheduled to be on the conference when creating your reservation. At the time of the call, only those on the list will be joined to the conference.