We offer Managed IR Webcasts, Managed Event Webcasts, or a DIY subscription based model depending on your usage patterns and other factors, but if you’re just looking to schedule a one-off event that can be done here using the drop-down at the bottom of the form to select your specific webcast parameters. There are a number of considerations that it’s worth exploring to ensure a successful event. Here’s a more in-depth look at the process with a step-by-step guide:
Step 1: Schedule the webcast. Most importantly you will need to know the date, time, title, expected duration, and name of the host. It is also vital to have a good idea of how many participants will attend and what content will be shared. Many customization, communication, reporting, deliverable, engagement, and administrative features are included to tailor the experience. Add an Operator Assisted Call if you anticipate audio connections will be needed to ensure maximum attendance or facilitate live Q&A.
Step 2: Customize the environment and Invite Participants to the meeting. Set up the registration forms and consoles. Then, create custom emails for reminders and attendance appreciation. Now, share the appropriate links with your hosts and participants. If this is a managed webcast as part of an event then the link will change, but if you are using a DIY package it can be static. This is also a good time to consider webcast security options such as domain blocking or whitelisting, approved participant list, and password protection.
Step 3: Connect. There are different capabilities assigned based on roles so sharing the right link is important, though they can always be adjusted ad hoc. Upon entering the room you will see the consoles you’ve designed including participant details, speaker boxes, various feeds, and downloadable content among others. If you are using an Operator Assisted Call in tandem then speakers and participants would use the dial-in details on the provided confirmation to join on the audio as well. There is also the HTML5 Adaptive Bit Rate making it mobile ready for attendees on the go.
Step 4: Use Webcast features to customize the presentation delivery and audience interaction. You can include Q&A through a panel, interactive chat, social sharing, handouts, agenda indexing, and surveys or polling to increase engagement. Everything can be done live or you can include pre-recorded content. You’ll also be monitoring the real time reporting dashboard during the meeting for full engagement tracking. Upon conclusion use Exit Actions to drive desired attendee post-meeting behavior.
Step 5: After the Event. Start a content library by making the archives available on-demand. This service is scalable to accommodate unlimited on-demand attendees and unlimited archive hosting for the contract term. In order to maximize the value of each event knowing who was connected and how they were engaging is imperative. You will have access to engagement tracking analytics and viewership tracking for both live and on-demand events.
We make it easy to organize and execute successful Webcasts! If a managed webcast is appropriate based on the use-case you will have an Event Manager to coordinate everything and if you prefer the DIY subscription model we’ll provide expert training and ongoing support. All aspects of the service are customizable so let us tailor a solution for your specific requirements. Contact Us or Schedule with us today!
